TL;DR – What to do after buying a house?
- First 72 Hours: Change all locks, organize purchase documents, and test safety systems for complete security control.
- Week 1: Activate utilities, arrange insurance, and complete major renovations or deep cleaning before moving furniture.
- First Month: Update your address with Spanish authorities, review inspection reports, and install advanced security systems.
- Ongoing: Build relationships with neighbors, optimize energy efficiency, and establish trusted local contacts for long-term property care
- This systematic approach protects your investment while creating the comfortable, secure environment your luxury property deserves.
Introduction
Congratulations on securing your exceptional property in Mallorca. At Reiderstad Invest, we understand that acquiring a luxury home represents far more than a transaction; it’s the beginning of a carefully curated lifestyle in one of the Mediterranean’s most sought-after destinations.
While the purchase process is complete, your journey as a discerning property owner has just begun. Before you settle into your new sanctuary, several critical steps require your immediate attention. Addressing these priorities with Nordic precision ensures your investment remains secure and your transition seamless.
15-Step Checklist After Buying a House in Spain
| Step | Essential Task | Timeline |
|---|---|---|
| Phase 1: Immediate Security & Safety | ||
| 1 | Secure Purchase Documents Organize deed, inspection reports, and warranties in secure storage |
Day 1-3 |
| 2 | Change All Locks Replace or rekey all entry points and update security codes |
Day 1-3 |
| 3 | Safety System Check Locate shutoff valves and label electrical circuits |
Day 1-3 |
| 4 | Test Safety Detectors Check smoke and carbon monoxide detectors, replace batteries |
Day 1-3 |
| Phase 2: Essential Services & Infrastructure | ||
| 5 | Activate Utilities Set up electricity, water, gas, and internet services |
Day 1-7 |
| 6 | Verify Property Handovers Confirm remotes, codes, and create property documentation binder |
Day 1-7 |
| Phase 3: Property Preparation | ||
| 7 | Arrange Insurance Secure comprehensive homeowners coverage for Spanish property |
Week 1-2 |
| 8 | Plan Major Renovations Complete flooring, painting, and upgrades before moving furniture |
Week 1-2 |
| Phase 4: Administrative & Legal | ||
| 9 | Professional Deep Clean Schedule thorough cleaning before furniture arrival |
Week 1-4 |
| 10 | Update Official Address Register with Spanish authorities and update all accounts |
Week 1-4 |
| 11 | Review Inspection Report Create prioritized maintenance and repair schedule |
Week 1-4 |
| Phase 5: Security & Community Integration | ||
| 12 | Install Security System Upgrade to comprehensive monitoring and smart features |
Week 2-4 |
| 13 | Establish Emergency Contacts Distribute spare keys and build local support network |
Week 2-4 |
| Phase 6: Long-term Optimization | ||
| 14 | Assess Energy Efficiency Plan upgrades and preventive maintenance schedule |
Month 1-3 |
| 15 | Meet Neighbors Build community relationships and local connections |
Month 1-3 |
Your newly acquired Mallorca property deserves the same meticulous attention to detail that went into its selection. Following a structured approach to these essential tasks protects your investment and establishes the foundation for refined living.
Your immediate priorities center on three key areas: securing your property, establishing essential services, and integrating thoughtfully into your new community. Each step has been designed to eliminate potential complications while maintaining the sophisticated standards you expect.
From organizing your acquisition documents to implementing professional-grade security measures, these carefully sequenced actions ensure nothing is left to chance. Let’s examine the 15 critical steps that will establish your Mallorca residence as the secure, comfortable retreat you envisioned.
Phase 1: Immediate Security & Safety
Priority: Critical | Timeline: Day 1-3
Your first 72 hours determine the foundation of secure property ownership. These actions cannot wait and directly impact your family’s safety and property protection. Focus entirely on establishing control over access points, understanding emergency systems, and securing vital documentation.
The previous owners’ departure creates immediate vulnerabilities that require professional attention. Unknown key copies, unfamiliar safety systems, and scattered documentation pose genuine risks to both security and future property management. Address these systematically before any other considerations.
This phase establishes your complete authority over the property and creates the secure environment necessary for all subsequent activities.
Step inside this luxurious new build in Cala Llamp, Mallorca ⇒
1. Secure and Organize All Purchase Documents
One of the first things you should do is gather and organize all your important purchase documents. The closing part of the mortgage process generates a lot of paperwork, and keeping it all in one place is vital. Create a dedicated file for your deed, closing disclosure, property survey, and final mortgage documents. These papers are proof of ownership and will be necessary for tax purposes or future sales.
A good practice is to make both digital and physical copies. Scan everything and save it to a secure cloud storage service. Keep the original documents in a fireproof safe or a safety deposit box. This file should also include your home inspection report, any home warranties, and the appliance manuals left by the previous owners.
Having these documents readily available will save you a lot of trouble later. Whether you need to contact your real estate agent, file a warranty claim, or reference the inspection report for a repair, you’ll know exactly where to find everything.
2. Change All Exterior Locks and Keys
For your safety and peace of mind, your next step should be to change all the locks on your new house. You have no way of knowing who might have spare keys from the previous owners, including their family, friends, or contractors. Hiring a professional locksmith to rekey or replace the locks ensures you are the only one with access.
While you’re at it, don’t forget other points of entry. This includes not only the front and back doors but also any side doors, gates, or doors leading into an attached garage. This is also a perfect opportunity to upgrade to more secure hardware or even install smart locks for keyless entry and added convenience.
Remember to update any security codes as well, such as:
- Garage door openers
- Keypad entry systems
- Existing alarm systems
Taking this step immediately after closing is a fundamental part of securing your new property.
3. Conduct a Thorough Maintenance and Safety Check
Before you fully settle in, perform a thorough maintenance and safety check of your new property. While your home inspection report is a great guide, it’s important to familiarize yourself with the home’s key systems. A crucial first step is to locate your home’s main shutoff valves and controls.
This initial check ensures your home is safe and helps you understand how everything works. Knowing where these controls are can prevent a small issue from turning into a major disaster. It also sets a baseline for your future regular maintenance schedule, helping you keep your home in top condition.
Here are the key things to locate and inspect:
- Circuit Box: Identify and label the circuit breakers so you know which rooms or appliances they control.
- Main Water Line: Find the main shutoff valve in case of a plumbing leak.
- Gas Shutoff Valve: If your home uses natural gas, know where the valve is and how to turn it off.
- Smoke and Carbon Monoxide Detectors: Test them all and replace the batteries immediately.
4. Test Smoke, Carbon Monoxide, and Gas Detectors
Your family’s safety is the highest priority, and functioning detectors are your first line of defense against invisible threats. Immediately after moving in, you must test every smoke detector and carbon monoxide detector in the house. Don’t rely on the word of the previous owners or assume they work just because the home inspection passed.
Replace the batteries in all units, even if they seem to be working. It’s a small cost for significant peace of mind. Check the manufacturing date on each detector; if any are more than 10 years old, they should be replaced entirely, as their sensors lose effectiveness over time.
In case of emergency, you should:
- Ensure there is at least one smoke detector on every level of the home and inside each bedroom.
- Install carbon monoxide detectors near sleeping areas and on each floor.
- Confirm that every member of your household knows the sound of the alarms.
- Know the location of your gas shutoff valve and circuit box to act quickly if needed.
Phase 2: Essential Services & Infrastructure
Priority: High | Timeline: Day 1-7
Essential services form the backbone of comfortable living and must be operational before full occupancy. Mallorca’s infrastructure requires specific attention to utility providers, municipal services, and property-specific systems that may differ from your previous residence.
This phase ensures your property functions as intended while establishing the administrative foundation for long-term ownership. Utility connections, insurance activation, and infrastructure verification prevent costly delays and service interruptions.
Complete these tasks during your first week to avoid the complications that arise from attempting to resolve service issues while living in the property.
5. Set Up Utilities and Essential Services
To ensure your home is livable from the moment you move in, you’ll need to set up all essential services and utilities. It’s best to schedule these transfers or activations before your move-in date to avoid any interruptions. The last thing you want is to arrive at your new home and find you have no electricity or water.
Contact the local providers in Mallorca to get everything running. You can often set up accounts online or over the phone. While you’re at it, take a moment to locate the main water line and the gas shutoff valve in your home so you know where they are in an emergency.
The primary utilities you need to arrange are:
- Electricity
- Water and sewer
- Natural gas or propane
- Internet and cable/satellite TV
Setting up automatic payments can also help you avoid missing a bill during the busy moving period.
6. Verify Infrastructure and Appliance Handovers
Ensure the previous owners have properly transferred all property-specific items and access codes. This prevents future complications and ensures immediate functionality.
Confirm you have received:
- Garage door remotes and programming instructions
- Security system codes and user manuals
- Light fixture remote controls
- Gas valve keys (if applicable)
- Mailbox keys and any special delivery instructions
Create a comprehensive property binder containing:
- Insurance documentation and claims procedures
- Repair receipts and warranty information
- Paint color codes for future touch-ups
- Appliance manuals and service contacts
- Utility account information and usage history
Our tip: This organized approach proves invaluable during resale, demonstrating meticulous property stewardship to potential buyers.
Phase 3: Property Preparation
Priority: High | Timeline: Week 1-2
Transform your property into the pristine environment it was designed to be before introducing personal belongings. This strategic timing maximizes efficiency while protecting your investments in furnishings and decor.
Major improvements completed during vacancy save considerable time, money, and inconvenience. Professional cleaning and renovation work proceeds faster without furniture obstacles, and you avoid the disruption of living through construction activities.
This preparation phase sets the standard for your property’s ongoing maintenance and immediately elevates your living experience to the level worthy of your investment.
7. Arrange Homeowners Insurance Coverage
Protecting your new investment with the right homeowners insurance is non-negotiable. If you have a mortgage, your mortgage lender will require you to have home insurance, but it’s a critical safety net for any homeowner. A comprehensive policy protects you financially from damage to your property and covers your personal belongings. It also includes liability coverage in case someone is injured on your property.
Don’t just settle for the first quote you receive. Contact a reputable insurance provider or broker in Spain to discuss your specific needs. The right policy will depend on your home’s location, size, and construction, as well as the value of your possessions. Ensure your coverage is adequate for potential risks, including natural disasters that might be relevant to the Mallorca area.
Reviewing your policy with your insurance company ensures you understand what is covered and what is excluded. Having the right home insurance in place from day one will provide you with invaluable peace of mind.
8. Plan Major Renovations Before Moving In
If you intend to undertake significant improvements to your Mallorca property, complete them before relocating your belongings. This strategic timing prevents damage to furnishings and eliminates the inconvenience of living amid construction.
Priority renovations to consider immediately:
- Flooring replacement or refinishing (hardwood restoration, premium tile installation)
- Interior painting with Mediterranean-appropriate colors and finishes
- Bathroom upgrades including re-grouting and caulking (requires 24-hour drying periods)
- Kitchen modifications or appliance installations
Our tip: Luxury properties often benefit from professional floor refinishing, even if they appear acceptable. Fresh finishes immediately elevate the aesthetic and protect your investment.
Phase 4: Administrative & Legal
Priority: Medium | Timeline: Week 1-4
Spanish property ownership requires specific administrative compliance that, while not immediately critical, becomes increasingly important for legal and practical reasons. These requirements affect everything from tax obligations to service access.
Address registration, documentation updates, and inspection follow-up during this phase when you have sufficient time to handle bureaucratic processes properly. Rushing these tasks often results in mistakes that create long-term complications.
Systematic completion of administrative requirements demonstrates the thorough approach that protects your investment and ensures smooth property operations.
9. Schedule a Professional Deep Clean
Even if the previous homeowners cleaned before departure, commissioning a professional deep cleaning service establishes the pristine foundation your Mallorca residence deserves. Complete this before moving furniture to ensure comprehensive access to all surfaces.
A thorough cleaning should encompass:
- Sanitization of kitchens and bathrooms to hotel standards
- Interior cabinet and closet cleaning
- Window washing and light fixture detailing
- Professional carpet cleaning or hard surface restoration
- Air quality improvement through vent cleaning and HVAC filter replacement
Our tip: Mediterranean properties often accumulate salt residue and dust. Professional cleaning services familiar with coastal homes understand these specific requirements.
Essential supplies for your first day:
- Premium toilet paper and bathroom essentials
- Quality hand soap and towels
- Paper towels for immediate cleanup needs
- Basic plumbing tools (plunger, for unexpected situations)
10. Update Your Address with Authorities, Banks, and Services
One of the most important administrative tasks after moving is to update your address across all relevant accounts and institutions. A formal change of address ensures you don’t miss any important mail, from bills and financial statements to personal correspondence. Start by notifying the postal service of your move.
Next, make a comprehensive list of everyone who needs your new address. This includes financial institutions like your bank, credit card companies, and your mortgage lender. You should also inform your employer, your insurance provider, and any subscription services you use. For official purposes in Spain, you will need to register your new address at the local town hall (“Ayuntamiento”).
Don’t forget to update your details for official identification and civic duties. This includes updating your driver’s license, vehicle registration, and your voter registration to ensure you can participate in local elections. Handling this promptly prevents future headaches and keeps your records current.
11. Review the Home Inspection Report and To-Do Items
Your home inspection report is more than just a document used during the buying process; it’s a valuable roadmap for future maintenance and repairs. Take the time to review it carefully and create a prioritized list of to-do items. Some issues may have been fixed by the seller, but others will now be your responsibility.
Categorize the items based on urgency. Safety issues, such as faulty wiring or plumbing leaks, should be at the top of your list. Cosmetic repairs or minor upgrades can be scheduled for later. This organized approach helps you manage your new responsibilities as a homeowner without feeling overwhelmed.
Creating a simple table can help you track these tasks and plan for future regular maintenance. This makes it easier to budget for repairs and protect your investment.
| Issue from Report | Priority Level | Action Plan |
|---|---|---|
| Leaky faucet in guest bathroom | Medium | Contact a plumber within the first month. |
| Cracked window pane in bedroom | High | Schedule replacement immediately. |
| Old HVAC air filter | High | Replace within the first week. |
| Missing grout in shower tile | Low | Plan to re-grout within six months. |
Phase 5: Security & Community Integration
Priority: Medium | Timeline: Week 2-4
Advanced security measures and community relationships enhance both property protection and living quality. These investments provide long-term benefits that extend well beyond basic safety requirements.
Professional security systems and trusted local contacts create multiple layers of property protection while establishing the social connections that enrich your Mallorca experience. Both elements contribute significantly to property value and personal satisfaction.
This phase transforms your property from a secure residence into a well-integrated part of Mallorca’s sophisticated international community.
12. Install or Upgrade Home Security Systems
Securing your home goes beyond just changing the locks. For ultimate peace of mind, consider installing a comprehensive home security system. If your new home already has a system, have it inspected and update all the access codes. You don’t want the previous homeowners to still have access.
If there isn’t a security system, now is the perfect time to install one. Modern systems offer a wide range of features, from basic alarms to advanced solutions with cameras, motion sensors, and smart locks that you can control from your phone. Assess your needs and budget to choose a system that is right for your property in Mallorca.
Investing in a reliable security system is a proactive step toward protecting your family and your belongings. It acts as a deterrent to potential intruders and provides an immediate alert in case of a break-in, allowing you to relax and feel safe in your new surroundings.
13. Establish Trusted Emergency Contacts
Distribute spare keys strategically to trusted individuals after completing your security upgrades. Consider providing keys to:
- Reliable neighbors who understand the local area
- Close friends or family members
- Your property management team (if applicable)
Store emergency contact information accessibly, including:
- Local locksmith services
- Trusted neighbors’ contact details
- Property management or concierge services
- Utility company emergency lines
Our tip: In Mallorca’s international community, establishing these connections early creates a valuable support network and enhances your property’s security.
Phase 6: Long-term Optimization
Priority: Lower | Timeline: Month 1-3
Optimization activities improve property performance, reduce operating costs, and enhance long-term value. These improvements build upon the solid foundation established in previous phases and represent strategic investments in your property’s future.
Mediterranean climate considerations require specific attention to energy efficiency, system maintenance, and environmental protection measures. Addressing these proactively prevents costly repairs while improving daily comfort.
Complete this phase thoughtfully, allowing time to understand your property’s specific needs and performance characteristics before implementing permanent improvements.
14. Assess Energy Efficiency and Plan Upgrades
Making your new home more energy efficient is a smart move that can save you money on utility bills and reduce your environmental impact. Start with simple, low-cost upgrades. Check the seals on all windows and doors for drafts and apply weather stripping where needed. Replacing old, inefficient light fixtures with modern LED options is another easy win.
Next, look at your home’s major systems. As part of your regular maintenance, be sure to clean or replace the HVAC filters, as dirty filters make the system work harder and consume more energy. If your appliances are old, check your home warranties and consider upgrading to new, energy-efficient models when the time comes.
For a more comprehensive approach, you could schedule a professional energy audit. An expert can identify key areas where your home is losing energy and recommend targeted improvements, such as adding insulation or upgrading windows. These upgrades are a valuable long-term investment in your property.
15. Meet Your Neighbors and Get Involved in the Community
Once you’ve handled the essential tasks inside your home, it’s time to step outside and meet your new neighbors. Building positive relationships with the people around you is a great way to foster a sense of community and feel truly at home in your new neighborhood in Mallorca.
You don’t need to make a grand gesture. A simple, friendly introduction when you see someone outside is often enough to break the ice. Your neighbors can be a fantastic resource for local recommendations, from the best nearby restaurants to reliable service providers. They can also provide an extra layer of security and peace of mind, as good neighbors tend to look out for one another.
Getting involved in local events or joining community groups online are other excellent ways to connect. A strong community network enhances your living experience and makes your home investment even more rewarding.
Your Seamless Mallorca Property Journey Starts Here
At Reiderstad Invest, we understand that acquiring exceptional property represents just the beginning of your luxury ownership experience. Our Nordic precision extends far beyond the initial purchase, ensuring every aspect of your transition reflects the quality standards you expect.
How We Support Your Complete Property Experience
Property Selection & Acquisition: We identify properties that meet our exacting standards for design, construction quality, and location. Our deep knowledge of Mallorca’s luxury market ensures you access only the finest opportunities, whether they’re existing premium properties or our own meticulously renovated residences.
Post-Purchase Transition Management: Your property acquisition includes comprehensive guidance through every essential step. We coordinate with trusted local professionals, from security specialists to premium cleaning services, ensuring your new residence is prepared to the highest standards before your arrival.
Ongoing Property Stewardship: Our relationship continues long after closing. We maintain relationships with Mallorca’s finest contractors, maintenance specialists, and service providers, giving you immediate access to the quality support your property deserves.
Ready to Experience Mallorca’s Finest Properties?
We invite sophisticated buyers who appreciate exceptional design and meticulous attention to detail to explore our current portfolio. Each property we represent has been selected or enhanced to meet the standards that define true luxury living in Mallorca.
Schedule your private consultation: Discover how our expertise transforms property acquisition into a refined, effortless experience that matches your expectations for excellence.
Contact us today to begin your journey toward exceptional Mallorca property ownership ⇒
Conclusion
Buying a home in Mallorca is an exciting new chapter, but it comes with its own set of responsibilities. By following these 15 essential steps, you can ensure that your transition into your new home is smooth and stress-free. From securing all your purchase documents to engaging with your new community, each step is critical for establishing a safe and comfortable living environment. Remember, taking the time to address these aspects not only protects your investment but also enhances your overall homeownership experience. If you need personalized assistance in navigating your new journey, don’t hesitate to reach out for a free consultation.
Frequently Asked Questions
What documents should I keep and organize after buying a house in Spain?
You should keep all purchase documents, including the deed, closing statements from your mortgage lender, the home inspection report, any home warranties, and appliance manuals. Organize them in a secure file for easy access for taxes, repairs, or future reference.
How do I set up utilities and services in my new Spanish home?
Contact local providers for essential services like electricity, water, and natural gas before you move in. It’s also wise to locate the main water line and gas shutoff valve in your new home so you know where they are in an emergency.
Why is it important to change the locks right after moving in?
Changing the locks is crucial for security. The previous owners, their family, or contractors may still have keys. Hiring a professional locksmith to replace all locks and reset garage codes ensures you are the only one with access, giving you complete peace of mind.
